KAROS INBOX

Electronic processing of incoming documents

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DMS/SAP Integration

Legaly compliant archiving of all documents in a documentmanagement-system

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SDHE

Electronic invoicing offers high potential savings for both vendors and customers

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Karos Consulting

Organization – SAP Solutions – Documents

Optimized business processes require a perfect co-ordination of people and several technical solutions.

To understand those processes, design them actively and to implement the necessary solutions requires to focus on the main aspects as well as having in-depth technical knowledge. We from Karos Consulting are committed to bringing both aspects into your project:

Consulting in organization, process design and project management
Evaluation and selection of the appropriate software solution
Functional and technical consulting in SAP ERP implementation projects
Pre-configured solutions and SAP add-ons
Consulting and solutions in the area of document management, automated processing of documents and electronic archiving of documents

Karos SDHE for X-Invoice

Aug 26, 2024

Now, the Karos SDHE (Sales Document Handler for ERP) is able to create X-Invoices.

DOWNLOADS

Folders and detailed information.

Download Area

KAROS Inbox

The processing of incoming paper documents usually causes a high manual effort, especially the processing of incoming invoices.

Internal transportation of paper, authorization by several departments
Entering data into the ERP system

The business processes involved often are not transparent, time consuming and error-prone. This often results in extra cost like dunning fees and loss of cash discounts.

Karos Consulting has developed a pre-configured solution called “Karos Inbox” to process incoming paper documents in an automated way.

Scanning of incoming documents and automatic recognition of their content (invoices as well als other types of documents)
Electronic archiving of the scanned images and recognized data in any document management system
Comprehensive overview of all incoming documents to be processed in SAP in a central monitoring cockpit
Pre-configured SAP® Business Workflow for authorization and posting

For further informationen see the download area.

Document Management - SAP Integration

The increasing quantity of documents relevant for business is in discrepance with the requirement to have rapid access to all documents needed.

The legally compliant electronic archiving of all documents in a document management system (DMS) is an adequate solution for this challenge.

As certified partner of ELO Digital Office GmbH, we offer

A set of modern DMS solutions that fit every size of businesses
Attractive add-on components to optimize your business processes
Competent consulting in design and realization
ELO DocXtractor II for the automatic data extraction from scanned paper documents
Integration with SAP using the ELO SAP ArchiveLink interface

For further informationen see the download area.

Electronic Invoicing

Electronic invoicing offers high potential savings for both vendors and customers

No printing and mailing costs
Immediate transfer of documents
No physical storage for paper, direct access to documents from the ERP system

The Karos “Signature and Document Handler for ERP” (SDHE) provides all functionality for electronic invoicing and processing of incoming electronic invoices in the SAP environment.

New: Karos SDHE can also create and send Fattura Elettronica XML-documents (invoicing in Italy)

the Karos SDHE can also send invoices to the austrian government (ER>B, invoicing in Austria with the government)
Automatic signing of PDF invoices and additional documents, automatic sending by e-Mail
Storage of digitally signed documents in any document management system supporting the SAP® ArchiveLink interface
Automatic verification of digital signatures in incoming documents
Central monitoring cockpit
Seamless integration in the SAP® Business Workflow and in the Karos Inbox

For further informationen see the download area.

SAP ERP Consulting

You want to implement a new SAP ERP system in your company and need a competent partner who can support you in how to align your business processes and the SAP software in an optimal way and who is also able to implement the designed solution?

You want to extend the scope of your existing SAP ERP system or want to upgrade to the newest software version?

You need specific know-how and/or additional skilled resources in your existing SAP team?

The consultants from Karos Consulting bring long-term experience, understanding for your business processes as well as comprehensive technical know-how into your project, be it as an independent team, be it as members of a larger existing team.

Analysis of the business environment
Process analysis redesign and/or harmonisation
SAP blueprint, customizing, additional development and go-live
Training
After go-live support

SAP ArchiveLink

Document management and SAP represent the same business processes from totally different points of view.

SAP ERP is focussed on the business aspect of a commercial transaction with it’s time line as well as goods and value flows
The purpose of document management is to store the documents related with this commercial transaction in an orderly manner and to grant fast and easy document retrieval

With the ArchiveLink Interface, SAP provides the means to integrate those two aspects so that

relevant data can be used by both document management and ERP systems without redundant data entry and storage
every user has access to the relevant documents using his primary system

The consultants from Karos Consulting have experience with the integration of various document management systems into the SAP environment and are therefore the ideal partners for the design and implementation of your SAP ArchiveLink solution.

For more details see the handout „ELO Document Management mit SAP“ in the download area (available in German language only).

SAP Technology

During your project, you need technical support or resources:

Automatization of activities
Interfacing with other systems, data migration, internet connectivity
Specific reporting
Data reorganization and archiving

The consultants from KAROS have comprehensive technological know-how in many areas such as

Development of individual add-ons (ABAP, ABAP Objects) and outputs (SapScript, Smartforms)
Optimal integration of custom developments in the SAP standard
Interfacing technologies (Batch Input, Direct Input, EDI/ALE, BAPI, Web Services, SAP XI, XML)
SAP Business Workflow
Internet connectivity (WAS, ITS, Business Server Pages, Web Dynpros)
Data archiving and reorganization using standard archiving objects, development of custom archiving objects

as well as the business knowledge that is needed to create the optimal solution for your requirements.

Project Management

You are planning a project that you want to perform with your staff and possibly one or more external partners. You are looking for experience and knowledge how to realize such a complex task in time and in budget.

Our project management methodology is based on many years of experience and covers all essential keys for your project’s success.

Project model, time planning
Change management
Scope management
Cost and benefit tracking

For each of these aspects our methodology provides best practices as well as the necessary document templates. Our project managers combine their technical and business know-how with their project management skills so we can actively lead your project instead of just doing administration. KAROS project management assures optimal support in all aspects.

Process Management, System Selection

A clear definition of the business processes is the basis for every IT solution in business administration. Only when the processes are clear, well documented and accepted by all stakeholders, decisions can be taken:

in which system (or systems) those processes should be implemented
how they are to be implemented in the systems involved

The consultants from Karos Consulting define the processes together with the key stakeholders in your company. They bring along the experience from other similar projects and situations as well as the neutral point of view of an external consultant. Based on those components, we

document the planned business processes
evaluate possible IT systems and support the selection process when required
accompany your business during the realization
support you in the area of change management

Quality- and Risk Management

Usually you work with internal resources or with long term partners. Now you are planning a project that is far beyond your usual operations and want to ensure that everything runs smoothly.

In such cases, it has proven to be useful to entrust an independent partner with the quality- and risk management.

Thanks to our long-time experience, we know the risks of such projects. We can track your project with our proven methodology and therefore recognize risks at an early stage giving us the ability to take action before any damage occurs.